Time Attendance Clean Up

Cleaning Services Company Spring Clean Their Time And Attendance / Workforce Management System

The old paper based time and attendance system is thrown out with the refuse, as cleaning company seek to make their payroll system crystal clear.

Slate NYC Improves Workforce Management Processes at Multiple Locations with NOVAtime 4000 Time and Attendance / Workforce Management Solution

(PRWEB) October 08, 2013

NOVAtime Technology, Inc. (http://www.novatime.com), a leading provider of enterprise TIme and Attendance / Workforce Management solutions, announced that Slate NYC has chosen to utilize the robust NOVAtime 4000 solution to manage its workforce across multiple business locations, allowing the company to effectively reduce errors through streamlined time and attendance processes.


Slate NYC is an eco-affordable dry cleaning, home cleaning, and janitorial service based in New York City, used by more than 5,000 people in New York and around the world. Since its founding in 2007, Slate NYC had relied on a paper-based system for its time and attendance records. Employees, many of whom visited multiple locations each day, had to remember the specific locations and hours they worked. After returning to the office, they would first fill out paper forms, which would then be manually entered into computers. This system was time-consuming for both mobile employees and office personnel, and prone to error and risk.

“Managing time and attendance records becomes very complicated when you have a workforce working in multiple locations,” said Miguel Zabludovsky, founder of Slate NYC. “If you added up all the hours that everyone involved put into the process, it was significant.” Despite the inefficiencies of manual time collection, the deciding factor arose when two employees alleged that they had been underpaid—Zabludovsky knew it was time to upgrade the company’s time and attendance processes.

Slate NYC discovered the ideal solution in the NOVAtime 4000 Workforce Management system. NOVAtime 4000 is a fully-integrated system complete with time and attendance, scheduling, accrual, leave, and reporting features and functionality. Additionally, NOVAtime offers native mobile applications for Apple iOS and Android devices, making it a perfect choice for Slate NYC, whose majority of employees are mobile.

Today, Slate NYC’s full-time employees log time through NOVAtime smartphone apps, and NOVAtime 4000 tightly integrates with the Slate NYC’s payroll system. “Mobile time reporting with NOVAtime, connected to our payroll processing system, is a perfect solution that saves us so much time and makes our operations seamless,” stated Zabludovsky. “It’s easier to see what hours everyone has logged, and it literally takes three clicks to process payroll.” The NOVAtime solution virtually eliminates the risk of error and helps ensure compliance with the Fair Labor Standards Act (FLSA) and other federal, state, and local labor laws. Furthermore, geo-location tagging in smartphones helps provide assurance that employees worked at the times and locations they reported, and deters any temptation for fraudulent entries. Brian Harris, VP of Client Services at NOVAtime, adds, “It really is an end-to-end solution for adding data collection to the payroll process, with a key aspect being compliance with labor laws.”

In addition to streamlining time and attendance processes, NOVAtime 4000 also gives Slate NYC room to grow. Zabludovsky plans to double his workforce within a year and previously, this would have meant double the back-end administrative work for time and attendance. However, since NOVAtime 4000 is fully scalable to suit any business size, Slate NYC does not have to worry about the future growth of the company. Zabludovsky expressed that “the ability to scale our organization to twice as big as it is now is one of the benefits of NOVAtime.”

NOVAtime 4000 has truly streamlined time and attendance processes for Slate NYC and provided the company with a scalable growth platform that has eliminated the inefficiencies of the previous manual system.

Originally from : http://www.prweb.com/releases/time-attendance

Summary:  The problem of keeping track of the time and attendance of so many mobile employees, over so many sites does require a workforce management solution that is adaptable and proven.  The FaceTime  attendance system will enable accurate records to be available at a moments notice.

clocking in systems



Employee Time Attendance Was Poor Court Is Told

Human Rights Hearing Examines  Employee Time Attendance Records To Reach A Conclusion.

Accurate employee time attendance records are invaluable in the event of an employee taking their employer to court, for alleged contravention of the never ending employment laws and regulations. The following article proves the value of having a time attendance system in place to provide evidence for the employer in the unfortunate event they are sued in court.

From CBC News Sept 12th 2013

shutterstock_40722481A Nova Scotia human rights hearing heard about the spotty time and attendance record of woman who claims a racially charged atmosphere forced her to quit her job.

Lawyers for Leon’s furniture store in Dartmouth, N.S. pushed back during Wednesday night’s hearing, challenging the credibility of Garnetta Cromwell.

Cromwell worked at the Leon’s store in Dartmouth from 2004 to 2008. Cromwell, who is black, claims she suffered racial discrimination at work and quit as a result.

Tammy Bishop, manager of Leon’s, spoke at the hearing Wednesday night and Thursday afternoon. The company’s lawyer turned to Bishop to help discredit the work history of Cromwell.

For several hours, the human rights hearing heard about how Cromwell would not come to work for weeks at a time, resulting in a sluggish sales record. Because of that, Cromwell had her three month probation extended to nine months.

“They’re just trying to say that my work wasn’t a priority to me, and that’s not true at all,” she said.

Cromwell said that she was treated differently by Leon’s and some of its employees. She said they used a stern application of the company’s policies because she is black.

On Thursday, Bishop clarified that Cromwell took approved sick days and bereavement leave because of deaths in her family.

Cromwell’s performance reviews ‘good’

Lawyer Lisa Teryl, representing the N.S. Human Rights Commission, said Cromwell’s performance reviews rated her as “good” and “satisfactory” in all areas, including punctuality.

“Garnetta Cromwell has given earlier evidence that she felt unfairly treated by her supervisor. So one of the questions that was put to this witness is the legitimate expectations of an employee in terms of understanding what their discipline would likely be if there’s an infraction, and whether there’s a consistency and follow through on that.”

Teryl also asked Bishop if she knew about a romantic relationship between Cromwell and area manager Dave McLeod.

Cromwell had testified she told Bishop about it.

But on Thursday, Bishop said that conversation never happened.

“I think it’s important to explore all the possible motivations,” said Teryl. “If there’s a perception that a manager is responding in an unfair way, is there something that might be motivating a manager to feel like they might need to be more strict?”

Originally from : http://www.cbc.ca/news/canada/nova-scotia/leon-s-employee-had-poor-attendance-manager-says-1.1700922

timegenius ltdSummary: The maze of laws and regulations is a major problem for every business that employs people.  Irrespective of the outcome of the hearing in the article, no matter how conscientious the business owner is, they know that there are some employees who will try and take them to the cleaners on false allegations to make some money or out of spite.  Don’t get me wrong, I’m all for protecting the employee from unscrupulous employers, and their out there too.  But every employer should have  some sort of time attendance system in place to ensure a record of each employee attendance and absence is kept, just in case.

clocking in systems

Fingerprint Clocking In Machines Underground

Fingerprint Clocking In Machines Go Down The Tube.

Fingerprint clocking in machines have been  introduced onto the London Underground, in an attempt to stop the cleaners cleaning up on pay day. Their employers seem to be suspicious that the  hours claimed may not be 100% legitimate.

By Jasper Hamill, 16th September 2013

london-underground-logoCleaners working on the London Underground will resort to industrial action this week in protest against the introduction of a controversial biometric clocking system.

Starting at just after midnight on Thursday morning, “up to 300 cleaners” will join in the action by refusing to scan their fingerprints every time they clock on for work, said the union. Their decision will set the workers on a collision course with ISS, the Danish firm which employs them.

 According to the RMT union, 98 per cent of the 103 staffers who responded to the ballot voted in favour of the plans, which stopped short of calling for a full-on strike.

Bob Crow, RMT general secretary, said: “Our tube cleaning members have been urged to stand firm and follow the call by the union to take industrial action short of a strike by refusing to use any biometric/fingerprint technology to book on for duty. We believe this technology infringes on staff civil liberties and the overwhelming vote in favour of action shows our members’ strength of feeling on this issue.

“Strong union organisation in the workplace is the key to preventing this unacceptable method of booking on and RMT will continue to build our ‘Thumbs Down to Fingerprinting’ campaign.”

The union is vague on exactly why biometric fingerprinting is a bad idea. When The Register contacted the RMT, a spokesperson told us staff felt “brutalised” by the system, which made them feel like “slabs of meat”.

The union said it represented between 200 and 300 cleaners, and said that ISS had “bulldozed” the biometric system into use, against the wishes of its staff.

RMT also suggested the fingerprint-based sign-in system infringed the cleaners’ “dignity”. The previous clocking-on method involved an automated phone line and a sheet of paper.

Originally from : http://www.theregister.co.uk/2013/09/16/tube_workers_to_launch_protest

By the BBC 17th September 2013 – On Thursday, hundreds of workers plan to refuse to cooperate with the clocking-in system after 98% of those who voted in a ballot opted for the action, said the RMT union.

The technology infringed their rights, the union added. The cleaners – who are employed by Danish firm ISS UK – will continue to sign in manually and by phone. “We believe this technology infringes on staff civil liberties and the overwhelming vote in favour of action shows our members’ strength of feeling on this issue,” said Bob Crow, RMT’s general secretary. But Adam Wurf, communications director for ISS UK told the BBC: “With this technology we will be able to guarantee that the member of staff is who they say they are.

“We don’t think this is draconian or an infringement of civil liberties; it’s about making sure we have the right people – verified and trained – in the right place at the right time.”

Originally from : http://www.bbc.co.uk/news/technology-24117006

timegenius ltdSummary:  Journalist Stephen Chittenden from BBC Radio Five Live called us and asked for our comment on the refusal by London Underground cleaning staff to use the biometric fingerprint clocking in system which was introduced by their Danish employer, who simply wanted to ensure they were not overpaying people for the hours claimed each payday.

We explained to Stephen that it was just another example of Unionised interference and over reaction to a harmless use of biometric technology to ensure “fair play” to both sides, the employee and the employer.

The Union is justifying its own existence by stirring up trouble on a topic that is almost guaranteed to get a an overexcited overreaction when presented as an infringement of your human rights.  The Union knows the introduction of a fingerprint clocking on system makes sense, they just want to feel needed by their members and are blatantly playing the “your rights are being infringed card, were here to protect you against this sort of thing”.  The Union should be ashamed of themselves.

fingerprint clocking in systems



Attendance time clocks protect your profits

Don’t Give Your Profits Away, Invest In Our Attendance Time Clock System And Keep Your Finger On The Pulse Of Your Business.

It happens all the time without even being noticed, payment errors, employees taking more than their allotted holiday entitlement, the list goes on and on, a simple remedy is to introduce an attendance time clock software system and bring things back under control, while theres still time.

New York, NY (PRWEB) August 14, 2013

shutterstock_2338696MinuteHound, the provider of time and attendance systems using a fingerprint scanner which attaches to an existing PC, has now eliminated the need for even the shared standard PC. Reducing costs and adding flexibility, customers with a virtual desktop infrastructure (VDI) have another option. MinuteHound scanners, available for under $100, can now be installed with a minimal thin client at very little cost. The rest of the MinuteHound system, as always, is located “in the cloud.”

The convenience of MinuteHound’s attendance time clock has been their quick installation to an existing PC nearby. A convenient and quick way to begin or expand the use of the company’s scanners, companies that are removing PCs in favor of server-based “virtual” environments have the option of using low-cost “thin client” technology for the scanner connection. Some thin clients may still be PC replacements in use in an office or other workplace. With the price of virtualized PC hardware dropping to near or below $100 in some cases, new options have arrived.

In addition to wall mounted clients, similar-sized thin clients can be combined with a fingerprint scanner for a mobile unit which can be relocated as needed wherever network access to the virtualization servers is available. If additional time clock capacity is needed either temporarily, for example to handle a large production order, or long term, IT personnel can provide a network hub for multiple fingerprint scanners and thin client combinations.

MinuteHound’s scalable time and attendance time clock solution works with any number of biometric fingerprint scanners in any location. Using thin client technology adds flexibility and cost reductions to a technology which is known for saving payroll processing costs up to eight percent while costing only pennies per employee per day to operate.

Originally from : http://www.prweb.com/releases/2013/8/prweb10857297.htm

timegenius ltdSummary: fingerprint attendance time clocks are becoming a standard piece of kit within  a lot of organisations, who want to keep an eye on the biggest overhead of any Company, the wages bill.  If you do not keep accurate attendance and time tracking figures, you could be giving your hard earned profits away.

clocking in systems

Employee Time Software Will Put Your Payroll Into Orbit

Avoiding costly fines from the tax office for late submission of employee payroll data is a problem worldwide. An affordable solution is the top of every small business owners “wish list”, along with ease of use. Cloud based employee time software solutions are springing up everywhere, and are ok if you can find a reliable Company to host your payroll.

PRWeb Published 2:00 pm, Thursday, August 8, 2013


Patriot PAY, online payroll software for small business owners, is now available in Colorado. Canton, Ohio (PRWEB) August 08, 2013

Patriot Software, Inc., is pleased to announce that Patriot PAY, online payroll software for small business owners, is now available in Colorado. Starting at $10 per month, Patriot PAY saves employers money. And its simple three-step payroll process saves time for small business employers.

Save Time and Money

Colorado is the second best state for entrepreneurs to start a business (INC., 2013). Mike Kappel, President of Patriot Software, Inc., says, “As a serial entrepreneur, I understand the challenges of running a small business. Our twenty-five-plus years of experience tell us that employers want software that is affordable, easy to use, and reliable. So we have designed Patriot PAY to save employers both time and money — and also to be easy to use and to maintain.”

In the Cloud

Patriot takes care of all the software updates instead of the customer. Software updates are crucial with the ever-changing government regulations. With Patriot PAY, software updates are taken care of automatically because Patriot PAY is “in the cloud” instead of downloaded into one computer. Being in the cloud has other advantages for Colorado’s small business owners.

Run Payroll Anywhere. Anytime.

With Patriot PAY, small business owners are able to run payroll from any location with internet access, helping them use their limited time efficiently. “Employees really count on their paychecks arriving on time. With Patriot PAY, employers can meet payroll deadlines easily since they can run the three-step payroll process from any online device,” adds Wendy Smith, Patriot’s Payroll Manager.

Avoid Costly Errors and Save Time

In addition to the crucial timing of payroll, employees also need their paychecks to be accurate and on time. According to the Small Business Administration, about one out of every three employers receives a penalty for payroll errors. To avoid those costly errors, Patriot PAY software helps Colorado employers compute payroll with guaranteed accuracy.

Options, Options, Options

“Patriot PAY has no long term contract because we know that a small business owner’s needs can change,” states Kappel. “To meet those changing needs, a business owner can select any of the following options to support their payroll process:”

Tax Deposits. Late payroll tax payments can mean expensive penalties for employers. So Patriot offers an optional payroll tax payment service called TaxBeGone. When TaxBeGone automatically pays payroll taxes on time, employers avoid penalties for late deposits.

Originally from : http://www.sfgate.com/business/press-releases/article/Patriot-PAY-Provides-Online-Payroll-Software-in-4718326.php

timegenius ltd

Summary: Employees appreciate getting their pay cheque on time, and this is one of many software solutions that will give you the edge and ensure accurate results and happy employees. Payroll mistakes are costly in time and morale, so invest your money wisely in the correct employee time clock software.

clocking in systems


Employee Attendance Time Clock Improves Performance

 A Simple Employee Attendance Time Clock System – Enables One Company To Merge Several Labour Intensive  Systems Into One Powerful Solution

It is perfectly reasonable to assume that the benefits detailed in the following report, will  enhance and improve the performance and efficiencies of any Company who introduces a modern employee attendance time clock system.  Management of employee attendance requires accurate data capture and ease of use for the system administrators.

shutterstock_67817512by Business Wire via The Motley Fool Jul 11th 2013 4:11PM
Updated Jul 11th 2013 4:12PM

Diverse Companies See Business Improvements by Managing Employee Attendance with Ultimate Software’s UltiPro

WESTON, Fla.–(BUSINESS WIRE)— Ultimate Software (NAS: ULTI) , a leading cloud provider of people management solutions, announced today that Octapharma Plasma, ESL Federal Credit Union, and Athletico are creating business value and driving efficiencies by effectively managing their complex time and attendance needs with the UltiPro solution.

Nearly every organization with hourly employees needs the ability to simply, accurately, and efficiently track and manage employee attendance, yet many payroll and HR professionals face a range of challenges such as:

  • Relying on disparate systems and spreadsheets that don’t provide the depth of functionality and flexibility needed to manage complexities and unique business requirements
  • Limited reporting capabilities, which results in outdated, inaccurate, or incomplete information as well as manual reconciliation
  • Errors and low rates of user adoption due to complex navigation and confusion on how the systems work

Octapharma Plasma , a U.S.-based subsidiary of Octapharma AG, one of the world’s largest manufacturers of plasma products, faced unique internal procedures and calculations related to overtime, shift changes, unions, and dispersed locations. Previously, the company used multiple systems, including a payroll service bureau, to manage its 2,800 employees, but its HR, payroll, and benefits teams experienced too many restrictions to effectively handle increasing expansion. To elevate its HCM operations, Octapharma went live with UltiPro in 2012.

“Previously, we relied on very labor-intensive methods, such as manual data entry, to collect employee attendance information. With 2,800 employees, and hundreds more being added on a frequent basis, we had to have time and attendance functionality that is both powerful and easy to use,” said Aurora Smith, payroll supervisor at Octapharma Plasma. “UltiPro automates the scope of our time collection and gives us comprehensive capabilities for scheduling, employee time and attendance, and leave management. In addition to eliminating errors and the risk of abuses, we are streamlining payroll processes, reducing payroll expenditures, and improving compliance. Plus, UltiPro never requires the purge of historical data, so our employees can quickly view their complete attendance history—whether it’s weekly, monthly, or yearly.”

Headquartered in Rochester, NY, ESL Federal Credit Union is a full-service financial institution with $4.3 billion in assets and 310,000 members worldwide. Previously, ESL was using paper timesheets and a payroll service bureau to handle time management for its employees, but the HR/payroll team had limited functionality, which prevented optimal efficiency.

“We had outdated, manual processes as well as poor customer service with a service bureau, and it was very difficult for us to generate meaningful reports. We wanted to do so much more, but there were so many restrictions. Making the switch to UltiPro in 2005 was the best decision we could have made for our organization,” said Julia Cialini, payroll administrator at ESL Federal Credit Union. “Our reporting capabilities with UltiPro are incredible, and now we have much higher levels of visibility and flexibility. We recently used UltiPro Business Intelligence to evaluate the processes for time and attendance at our 19 branches, such as overall costs, budgets, and hours used, and as a result of the analytics, we have strengthened our business.”

With UltiPro, employees at ESL also can access their personal profiles, leave balances, and pay history without needing assistance from HR. Employees can clock in and out with electronic time cards or submit their hours at any time in any place via UltiPro’s cloud connectivity. In addition, employees have a convenient visual display of past, present, and future work schedules; real-time notifications of schedule changes; and details such as hours worked and pay amount. “Our employees like UltiPro as well, especially the quick access and the detailed visibility into their personal data. The time savings is immense because we have reduced so much administration,” said Cialini.

Also managing time and attendance for its dispersed workforce, Athletico is a Chicago-based leader in outpatient orthopedic rehabilitation with almost 100 locations and over 1,300 employees. Company leadership realized that the organization needed sophisticated technology that would handle HR activities better, faster, with fewer resources, and without the burden of managing software. To more effectively manage its rapid growth while controlling costs, Athletico went live on UltiPro in 2007 for its range of HCM features, including UltiPro employee Attendance time clock software.

“UltiPro’s time and attendance capabilities have allowed us to automate 500 to 1,000 changes per week related to time and attendance information, streamline the time management process, and improve the integrity of our data,” said Kathy Yates, payroll manager at Athletico. “Managers also receive alerts that notify them when a process is due or is late. UltiPro also has been easy to learn for employees, managers, and executives who have core positions dealing with patient care and who typically don’t use computers throughout the day. As a result, we have seen a high adoption rate of the technology, and now HR is focusing on strategic initiatives and keeping administrative costs low.”

“Many companies across all industries experience immense challenges with their time-related operations—such as accuracy of data, manual intervention and reconciliation, forecasting, and budgeting capabilities, real-time business intelligence to evaluate labor statistics, and more,” said Cecile Alper-Leroux, vice president of product strategy at Ultimate Software. “UltiPro is the right technology for organizations that have a diverse workforce and many locations that want to streamline their complexities in a single HCM solution. We’re very happy that Octapharma Plasma, ESL Federal Credit Union, and Athletico have each achieved significant business improvements with our cloud technology.”

Originally from : http://www.dailyfinance.com/2013/07/11/diverse-companies-see-business-improvements-by-man/

timegenius ltdSummary: A suitable employee attendance time clock system must have the ability to notify and keep managers informed and in touch with the movements and attendance patterns of employees, and at the same time give employees easy access to their attendance data and holiday entitlement information.

clocking in systems





Clocking Systems Can Provide Valuable Evidence

Who’s Supervising The Supervisers. Clocking Systems Can Provide Valuable Evidence Of Time Theft, Even When Its A Trusted Senior Employee.

No matter how well you think you know your employees, they may not turn out to be as trustworthy as you’d hoped.  A clocking system is a supervisers manager 24/7 and one that does not require a big salary either, and it will never collude with unfaithful employees to steal time from your Company.

John Nickerson  – Updated 4:17 pm, Thursday, August 1, 2013

shutterstock_67720723STAMFORD — Police arrested a long-time schools custodian for leaving his post while he was clocked in at work earlier this year.

Andrew Shavers, 65, of 1 Southfield Ave., was charged with second-degree larceny for defrauding a public entity, and was released after posting a $15,000 court appearance bond. He is scheduled to be arraigned on the charges at the Stamford courthouse Aug. 15.

Police declined to comment on the case, saying that the city’s law department put a “gag order” on releasing any particulars of the case.

The mayor’s office had scheduled a press conference for Thursday afternoon “to discuss two independent, serious personnel issues,” but later postponed the meeting indefinitely. Details of the second personnel issue have not yet been released.

Shavers, is a 42-year city employee at the top of his pay scale and has an annual base salary of $65,000. He took in $91,000 with overtime and other benefits last year.

Shavers vehemently denied the charge, saying that someone is trying to get rid of him.

He said police explained after picking him up at work at  Rippowam Middle School

Thursday morning that someone at city hall requested that police follow him around in an undercover car.

He was told that one day in May police followed him to a podiatrist’s appointment, another appointment and a liquor store, while he was supposed to be working and had clocked in.

More here : http://www.stamfordadvocate.com/policereports/article/Stamford-schools-custodian-arrested-for-stealing-4701137.php

timegenius ltdSummary: This just goes to show how invaluable  clocking systems can be, if you need to gather evidence to prove fraud against an employee of your Company. This is a sad story but should come as no surprise as people will unfortunately bite the hand that feeds them, loyalty is a fast disappearing quality.

clocking in systems

Biometric time clock software

Biometric Time Clock Software Ensures That Its Buddy Punching That Takes A Vacation. Your Payroll Should Not Be A Gamble!

Biometric time clock software is the ideal solution for keeping track of your short term seasonal contracted employees,  who are from my experience anyway,  less trustworthy when it comes to punctuality and accurate recording of their hours worked,  most probably due to their desire to make as much money as possible in a short a time as possible.

New York, NY (PRWEB) July 31, 2013

shutterstock_24884980The great outdoors are calling to plenty of people all over the United States. Girl Scout troops, Boy Scout troops, families, college students and many others are all heading to the camping grounds for some rest and relaxation. As people need to purchase new equipment and want to use some amenities while they are there, the camping industry continues to boom. Meeting these demands are the services of MinuteHound’s newest software, a biometric time clock software attendance program has arrived in plenty of time for camping season.

Before the tents are pitched and the marshmallows roasted, prospective campers are heading to the stores to purchase all of their supplies. With this new influx of customers, shops often have to hire some seasonal employees. Plenty of people are swiping in and out each day, and MinuteHound’s fingerprint scanning timekeeping system is very easy to use. Using biometric technology, data is stored safely and securely to protect the privacy of employees. Fingerprints are never stored, saved, or ever kept on file.

Protecting camping companies is one of the goals this software has as well. Businesses lose so much money to inaccurate time cards, but when fingerprints are used, going around the system is impossible. Employees cannot have other workers sign in for them, so they do not receive credit for time worked. Furthermore, the system sends out a text or email to selected individuals if an employee does not show up on time or leaves early. The company does not have to pay an hourly employee for that time, and the manager will be able to find a replacement quickly. Originally from : http://www.prweb.com/releases/2013/7/prweb10833659.htm

New York, NY (PRWEB) July 30, 2013

MinuteHound announces their new plug and play fingerprint machine that is designed to eliminate time clock theft, human error and increase administrative efficiency. Companies are choosing to switch to biometric based technologies such as the new plug and play fingerprint machine, because biometric technology can track employees’ attendance accurately and effectively.

Companies searching for easy to use biometric attendance software will discover that the biometric fingerprint machine MinuteHound has just released is truly plug and play. There are no learning curves or any training required to use these fingerprint attendance machines.

The biometric time clock software and fingerprint machine only takes minutes to set up and use. These can be plugged into any computer’s USB port. The fingerprint machine scanners, which are available now, can operate up to 50 feet or more from a computer. This allows them to be strategically placed at any location. Once they are set up, Minutehound’s fingerprint machines can be used as clock-in terminals, effectively eliminating the need for punch cards, identification badges, employee attendance sheets, and ID cards.

Registering employees into MinuteHound is very easy. All that is required is for an employee to place either their forefinger or thumb on the fingerprint machine. Once their fingerprint is scanned, the employee’s information can be entered and their identity recognized the next time they log-in to work.

Biometric fingerprint time clocks and software are saving companies a considerable amount of money each year by eliminating wasted time. When employees come in late to work, leave for lunch early or when they forget to clock-out from work, it costs companies money.

Originally from : http://www.prweb.com/releases/2013/7/prweb10702076.htm

timegenius ltdSummary: Employees clocking on for friends and colleagues, is one problem that will always worry employers, especially new short term employees who do not have a history with your Company, installation of biometric time clock software will sort this age old problem out once and for all.  And has proved time and again to pay for itself over and over.  Why take the risk, call for a price quotation or online demonstration.  Let buddy punching be  a thing of the past, and improve the moral of your employees who do tow the line.

biometric clocking in systems

Biometric attendance tracking improves payroll efficiency

Biometric Attendance Tracking Is Now More Affordable Than Ever, Companies Worlwide Are Implementing These New Systems To Improve The Efficiency Of Their Payroll Department.

Why did we not do this before?  That is the most common question heard from our customers, who finally decided to bite the bullet and implement a biometric attendance tracking system.  No more laborious timesheets or clocks cards to process.

shutterstock_91758893NCheck Bio Attendance 2.0 Now Includes Both Fingerprint and Facial Biometrics and Adds Client-Server Architecture to NCheck Biometric Time Tracking Software

VILNIUS, Lithuania — Neurotechnology, a provider of high-precision biometric identification technologies, today announced the release of NCheck Bio Attendance 2.0, an end-user biometric system designed to automate time and attendance control. NCheck uses biometric fingerprint and face identification to track  attendance of each user, automatically calculates summary time and generates printable reports. The flexibility of NCheck makes it suitable for use in a wide range of business applications, from employee attendance tracking to check-in at events, concerts, clubs, clinics, public and commercial facilities.

NCheck Bio Attendance 2.0 is an update to Neurotechnology’s NCheck Finger Attendance system. The new NCheck features the addition of face recognition to the existing fingerprint capability, allowing for check-in and check-out using a basic web-cam. The new software also features client-server architecture, making it possible to connect multiple installations into a single system. It is backward compatible, supports the upgrading of existing NCheck Finger Attendance databases and uses the latest fingerprint and face identification algorithms from Neurotechnology.

“At the request of our customers, we have added client-server support to the latest version of our NCheck software,” said Vaidas Didvalis, NCheck Project Manager for Neurotechnology. “Now NCheck is capable of serving more users across distributed locations. The addition of face recognition provides additional flexibility in how the software can be used,” Didvalis added.

The software can be installed on a desktop computer or laptop (PC) running Microsoft Windows. It can also be used in kiosk systems that are based on PC hardware, mounted fingerprint scanners or web-cams and Windows OS.

The ability to enroll both facial and fingerprint biometric data in NCheck Bio Attendance 2.0 provides added flexibility for the customer and enables users to select the more convenient method for person identification. The ready-to-use biometric software has a user-friendly interface that supports web cams, IP cameras and more than ninety fingerprint scanner models. The fast-operating software is based on a reliable NIST MINEX-compliant fingerprint engine. A 30-day trial with full functionality is available for download and evaluation.

NCheck Bio Attendance 2.0 and the entire updated Neurotechnology biometric product line are available through Neurotechnology or from distributors worldwide. For more information, go to: http://www.neurotechnology.com.

Originally from : http://news.thomasnet.com/fullstory/Time-and-Attendance-Software-supports-biometric-recognition-20011877.

timegenius ltdSummary: Biometric readers come in various shapes and sizes, the most popular are the fingerprint readers, which are now more widely accepted and have lost their big brother image. Biometric attendance tracking is one way of achieving a true picture of your employees loyalty and adherence to their contract of employment.

biometric clocking in systems

Employee time tracking reveals unhealthy picture

A Very Unhealthy Picture Is Revealed Regarding NHS Employee Absenteeism Statistics, Employee Time Tracking Shows A Common Pattern Emerging.

The NHS have revealed very poorly staff & employee attendance levels throughout it’s workforce, employee time tracking shows routine absenteeism is standard practise throughout the organisation. The entire workforce from Doctors to Porters show a reluctance to put in a full weeks work.

By Caroline White – Tuesday, 23 July 2013

shutterstock_69160960NHS workers in England took an estimated 9.5 working days off sick last year, show the latest figures from the Health and Social Care Information Centre (HSCIC).

This equivalent figure in 2011-12 was 9.3 and 9.9 in 2009-10, the first year of reporting. But some staff groups have more days off sick than others, the figures show.

The findings, which cover about 1.05 million full time equivalent workers in the English NHS, excluding GPs and practice staff, are based on employee time tracking and applying the measured sickness absence rate to an assumed full time working pattern of 225 days a year.

These calculations show that ambulance staff took the most time off, clocking up 14.7 days in 2012-13, compared with 13.9 in 2011-12 and 14.4 in 2009-10.

Hospital doctors took the least time off sick, averaging 2.8 days, compared with 2.7 days in 2011-12 and 2009-10.

Nursing, midwifery, and health visiting staff took an average of 10.6 days in sick leave last year compared with 10.2 in 2011-12 and 10.9 in 2009-10.

Support and admin staff, which includes clerical, estates, and managerial staff, took an average of 8.4 days in sick leave, compared with 8.2 in 2011-12 and 8.8 in 2009-10.

The figures show that 4.24% of NHS staff were ill on any one day average day, compared with 4.12% in 2011-12 and 4.40% in 2009-10.

Some 6.55% of qualified ambulance staff were ill on an average day—the highest rate of any staff group, and the highest rate since 2009-10, when the equivalent figure reached 6.38%

Just 1.25% of hospital doctors were ill on an average day—the lowest rate of any staff group, but a rise on figures for the previous two years (1.19% in 2011-12 and 1.21% in 2009-10).

Regionally, sickness absence rates were highest in the North East where 4.74% of staff were ill on an average day, compared with 4.55% in 2011-12 and 4.98% in 2009-10. The lowest rate was in London at 3.52%, compared with 3.51% in 2011-12 and 3.64% in 2009-10.

Sickness absence was highest among the lowest paid. Six per cent of staff within the second lowest pay band (Agenda for Change Band 2) were ill on an average day– the highest rate of any pay band. The lowest rate was in the highest pay band (Band 9), with 1.22% ill on an average day.

Commenting on the figures, Sue Covill, director of employment services at the NHS Employers organisation, said that the protracted winter, organisational restructuring, and “challenging expectations” had all taken their toll, and were reflected in some of the figures published today.

Originally from : http://www.onmedica.com/NewsArticle.aspx?id=f0ae6800-162d-4020-805d-08c88e294c5d.

timegenius ltdSummary: These are shocking figures , and show the NHS is probably a very stressful or unfulfilling place to work in this day and age.  An employee time tracking software system is of great benefit where the workforce has a workshy attitude, and the option to phone in sick is the easy choice. Poor discipline is usually to blame, and there are probably plenty of employees willing to cover a shift if someone has not turned up.  Overtime within the NHS is probably a very important wage booster for the staff at the lower end of the pay scale.

clocking in systems

Clocking in clocks never lie

Clocking In Clocks Never Lie And Are Above  Suspicion And The long Arm Of The Law

Police officers’ clocking in clock cards show they worked at multiple places at once!

July 22, 2013|By Matthew Walberg and Joe Mahr, Chicago Tribune reporters

shutterstock_31839181Andre Sneed, a former Harvey police officer, believes he was fired from the department after he raised concerns about payroll issues.

Authorities say two high-ranking Harvey police officers have been reassigned amid a Tribune investigation that found records showing them working for two communities during the same hours and getting paid by both.

The veteran officers each held full-time positions with the south suburban department while working security details that paid $19 to $25 an hour for two school districts, according to public records obtained by the newspaper.

The Tribune review found scores of unexplained inconsistencies in which the officers were reported on duty in Harvey during the same hours they were also getting paid to watch over school halls and sporting events miles away.

The records raise questions about why their bosses took so long to investigate. Harvey officials were tipped off to possible payroll discrepancies in 2011, yet they waited to take key steps to investigate the allegations until after the Tribune requested copies of time cards this summer.

The time cards for one of the officers, Cmdr. Roy Wells, 52, suggest he may have overlapped at least 200 hours since 2008, the equivalent of five full-time weeks of work. For example, on one day, he was paid for working 22 hours for the three agencies during one 24-hour period, the time cards show.

The other officer — Steven Porter, 52 — was Harvey’s senior police investigator in internal affairs, a role that made him one of the agency’s top ethics watchdogs. His time cards showed overlap of at least 120 hours since 2008, the equivalent of three full-time weeks.

Wells and Porter told the Tribune they were honest about their hours and suspect some of their time cards have mistaken entries.

Wells was paid $75,000 a year by Harvey and collected as much as $28,000 a year from the districts. He said there was “a very good explanation” for the discrepancies and that he expects to be vindicated.

Porter was paid $67,000 a year by Harvey and collected as much as $12,000 a year from the districts. Porter said he “acted appropriately” at all times.

“Look, I don’t cheat on my job,” Porter said. “I’m 28 years on the job. No way I’m going to throw away my career.”

Harvey police said they’ve contacted the Cook County State’s Attorney’s office about the suspected payroll irregularities. Prosecutors declined to comment.

Three places at once?

The Tribune obtained pay and timekeeping records for Wells and Porter from Harvey police, Rich Township High School District 227 and Homewood-Flossmoor High School District 233 through the open records act.

To allow for the possibility of small differences between the various employers’ time clocks, the newspaper’s review focused on dates in which someone clocked into a second job at least a half-hour before he clocked out of the first.

The analysis of the time cards from 2008 through May found that:

For Wells, there were at least 92 days when he was listed as working in two places at once. The average overlap was more than two hours each day. And there was an overlap in nearly one-third of all days he worked at a school.

On one day in early 2009, Wells’ time cards suggest he was in three places at one time.Records show he worked from 8:25 a.m. to 6:39 p.m. in Harvey, but started shifts at both high schools at 4:30 p.m.

The time cards said he worked until 6:30 p.m. at Rich Township, and until 10 p.m. at Homewood-Flossmoor.

For Porter, there were at least 101 days when time cards indicated he was in two places at once, with an average overlap of more than an hour. And there was an overlap in more than one-third of all days he worked at a school.

On a Tuesday in March 2010, time cards indicated he worked a full day at Harvey, clocking out at 5 p.m., but not before he started a 4 p.m. shift at Homewood-Flossmoor. That shift is shown lasting until 10 p.m., but he also started another shift at Rich Township at 6 p.m., which also lasted until 10 p.m., according to records.

Wells was asked about some discrepancies last year as part of a civil case. He said he sometimes worked in a Rich Township school for a few hours in the morning and then for a few hours later that same day.

Wells said Rich Township’s computer system required that he submit his hours as if he worked them all in a row. That could explain, he said, why his time cards would suggest a discrepancy when there wasn’t one.

Originally from : http://articles.chicagotribune.com/2013-07-22/news/ct-met-harvey-police-payroll-20130722_1_harvey-police-officers-time-cards-districts


timegenius ltdSummary: It seems these police officers are calling the clocking in clock a liar after all.  In fact its the best witness you can have, indisbutable evidence at your fingertips.  Its a sure way of introducing justice into the workplace, to avoid the age old time theft problem, as we have seen alleged in this news item.

clocking in systems

Attendance time recorder called as witness

The Simple Attendance Time Recorder Could Prove A Useful Ally.

In the event of disciplinary action being taken against an employee. Make sure you have hard evidence to back up your reason for doing so.

There may be occasions when employers have to take disciplinary action against employees in their absence but this carries legal risks.

The recent dismissal of Gus Poyet from his post as Manager of Brighton & Hove Albion Football Club live on BBC TV is a timely reminder for employers to beware when disciplining and dismissing an employee in their absence.


Communication by email, text message, social media, and instant messaging devices is now common and it is unsurprising that these methods are infiltrating the workplace.

Employers use a variety of methods to communicate with employees involved in a disciplinary process. In addition to the traditional use of recorded delivery letters, emails, text messages, and phone calls are often used to keep employees informed about the process.

Despite the various forms of communication available, however, many organisations are often faced with employees that are unwilling or unable to attend a disciplinary hearing.

What can an employer do when an employee fails to attend a hearing?

Employees often seek to avoid disciplinary hearings, perhaps in an attempt to put off the inevitable or through a desire to have more time to consider their position or because of the non-availability of their chosen companion.

The ACAS Code of Practice states that if an employee fails to attend a first meeting it will usually be good practice for the employer to re-arrange the meeting to an alternative day in order to give the employee a further chance to attend.

In the event that the employee persistently seeks to postpone the meeting or simply fails to attend without good reason, a decision may need to be taken in the employee’s absence. Employers can not be expected to put off a hearing indefinitely but the employee’s right to attend a hearing should not be dispensed with too hastily. Employers should always be wary of proceeding in an employee’s absence without very good cause, as the right to put forward one’s case at a disciplinary hearing is regarded by employment tribunals as the bedrock of a fair dismissal process.

Certainly employers should be very wary of proceeding to dismiss in an employee’s absence and should only do so having warned the employee that this is a possibility if they do not attend the meeting and having exhausted all options for getting some “buy-in” to the process from the employee. For example, inviting the employee to make written submissions even if they are not physically present at the meeting.

What if the failure to attend is because of ill health?

Often employers are faced with an employee unable to attend a disciplinary hearing by reason of ill health, commonly “stress” will be cited as the reason. Employees often think that by getting themselves signed off they can avoid disciplinary proceedings. The employer is then placed in a difficult position: on the one hand they need to ensure that the matter is dealt with speedily and fairly and on the other hand the employee must be given a genuine opportunity to attend the hearing.

Unless the employer feels that the problem will resolve itself in a short space of time it is good practice to consult an Occupational Health specialist with a view to obtaining a medical report on the employee’s fitness to participate in the meeting. While an employee may be unfit to do their job this does not necessarily mean they are unable to attend a meeting.

Occupational Health should be asked to comment upon whether the employee is fit to attend a disciplinary meeting. In particular the following questions should be considered:

  • Does the employee have the ability to understand the allegation;
  • Is the employee well enough to respond to the allegation;
  • Is the employee able to instruct a representative to assist them;
  • Does the employee have the ability to provide their explanation in writing?
  • Are there any adjustments to the disciplinary process which could be made to enable the employee to participate?

The employer could offer other alternatives such as a telephone hearing, a hearing at a neutral place or location near the employee’s home address, or even by inviting the employee to submit written representations.

In the event that Occupational Health advise that it is not possible for the employee to attend a meeting, the employer can still consider proceeding with a hearing in their absence on the basis that it is not appropriate to have the matter hanging over the employee’s head and that by concluding the process the employee will be assisted in recovering their health.

Obviously an employee would still be given the right to appeal the decision and a full hearing could then be held at that stage if requested. In circumstances where an employer has dismissed the employee in their absence, best advice dictates that a full re-hearing should be conducted on appeal so as to correct any procedural deficiencies in the initial decision.

Proceeding in the employee’s absence

Should the employer wish to proceed in the employee’s absence the hearing should still proceed and the disciplining officer should make a careful note of their deliberations and any questions asked of other witnesses or the investigating officer.

It is likely that an employment tribunal in any subsequent unfair dismissal case will require a detailed explanation of why the hearing went ahead without the employee present and what efforts the employer had made to secure the employee’s attendance and/or suggest alternatives to proceed in the employee’s absence.

Only in the clearest examples of the employee deliberately avoiding the hearing or malingering will the tribunal be minded to find in the employer’s favour. Employers should therefore only proceed where there is clear evidence that the employee is unreasonably refusing to attend the hearing.

Delivering a notice of dismissal

Caution should also be exercised when delivering the notice of dismissal to an employee who has not been physically present at the disciplinary meeting.

In Gisda Cyf v Barratt [2010] ICR 1475, a case in which a summary dismissal was communicated by letter, the Supreme Court held that the effective date of termination was when the employee actually read the letter informing her of her summary dismissal. Accordingly, in order to ensure that there is a clear record of when the dismissal was communicated it is good practice to ensure that any notice of dismissal is sent recorded delivery.

Further options include hand delivery of correspondence and/or delivery by email with appropriate read receipts being requested. The employer will then have a very clear record of when the notice of dismissal was communicated to the employee so as to avoid subsequent arguments about the effective date of termination for the purposes of the three month employment tribunal time limit starting to run.

Originally from : http://www.shoosmiths.co.uk/client-resources/legal-updates/Disciplining-employees-in-their-absence-beware-5697.aspx

timegenius ltdSummary: The historical record that an attendance time recorder can give will prove invaluable if you are required to discipline employees for frequent tardiness or absenteeism or whatever reason.  Why take the risk of being sued for unfair dismissal make sure you have the proof to back up your disciplinary actions.

clocking in systems

Employee time recorder not required?

The Employee Time Recorder Is One Way Of Evaluating Performance And Behaviour.

This employee however is much to punctual to require such monitoring, an employee time recorder for once would simply not be required!

Writer, Blogger at “Hollow Tree Ventures”

Posted: 07/08/2013 3:09 pm
Robyn Welling

Employee Name: Madeline

Job Title: Toddler

Department: Homeland Destruction

Period of Evaluation: Through age 2

Thank you for coming to this meeting, Madeline. I must admit, I’m a little surprised to see you here after I found your copy of the memo in the recycling bin, covered with Hello Kitty stickers.

We’ll get to that later, though… [shuffles paperwork]… So, according to my records, you’ve been with the Hollow Tree Ventures establishment for slightly over two years now. I apologize for being a bit late with your two-year annual evaluation, but as you know I’ve been pretty busy around here typing memos and opening tubes of GoGurt which you subsequently refuse to eat.

Hmm, never mind that — I see you’re trying to take off your diaper and run around naked already, so let’s go ahead and get started with your review, shall we?


Knowledge, skills and abilities: You’re coming along nicely — you can feed yourself, you put on your own shoes, and you redo everything right after I’ve already done it, which is suuuuper helpful. However, there’s always room for improvement. For example, you still just stare at me blankly when I ask you to bring me a beer. As I’m sure I don’t need to remind you, upper management finds this unacceptable.

Quality of work: Be honest — you’re not even really trying to learn how to use the potty, am I right? And while the quantity of your Crayola masterpieces is impressive, I’d really prefer it if your portraits of me didn’t consist of huge, vigorously drawn circles followed by a declaration of, “BIIIIIIGGGG Mommy!”

Work habits: I’ll consider this a win if you ever let me rinse the “no tears” shampoo out of your hair without having a screaming hissy fit.

Communication: I’m impressed with your increased use of multi-syllable words, and it was a nice touch last week when you said, “Yuv you, Mommy” for the first time — that really brightened an otherwise ordinary Wednesday. But please, I’d like you to consider how much more effective our communication could be if you didn’t start 95 percent of your sentences with “No.” Also, I think we can agree that when I ask if your tummy is full, throwing pizza at my face probably isn’t the most professional response.


Dependability: Well, I can depend on you to kick me in the spleen just as I fall asleep, and you consistently refuse to eat any food that isn’t triangular. That’s a start.

Initiative: I’m going to rate you as Excellent here. If I so much as think the word o-u-t-s-i-d-e, you’re already crying because it’s taking me too long to open the door. You also frequently climb halfway up the stairs without having any reason to go up there, and you bring me pieces of dry food from the cat’s dish when I hadn’t even asked you to. Well done.

Punctuality/Attendance: This is one area in which you perform a little too well, so no need for an employee time recorder. You’re always here at the office, even when I wanted to take a day off, and although you were born with the ability to recognize me by scent alone, you still haven’t learned enough about me to know that I hate starting the work day before 7:00 a.m. Dial it down a little.   More here.. http://www.huffingtonpost.com/robyn-welling-/an-employee-evaluation-for-my-toddler_b_3516615.html

timegenius ltdSummary: This employee obviously writes their own rule book, and it is all part of the contract with her Mom.  However, your employees are under a contract with you to be in attendance at a certain time and the use of an employee time recorder is an invaluable tool for recording punctuality and absence. We can offer a choice of a traditional or modern swipe card employee time recorder, give us a call, we will be happy to spend time discussing your requirements.

clocking in systems

The modern clock in system

Does The Modern Clock In System Still Have Something To Offer Today’s Business?

The demands on Business’s to get it right first time, by ensuring sound well informed planning choices are made regards employee absence and attendance at work, requires up to the minute time and attendance data that can be at your fingertips if you have the use of a reliable clock in system.

Purchase, NY (PRWEB) July 15, 2013

employee latenessTimeLink, a premier provider of enterprise workforce management clock in system and data collection hardware solutions today announced its attendance at the National Association of State Personnel Executives (NASPE) 2013 Annual Meeting to be held at The M Resort in Henderson, NV from July 21-24, 2013.

NASPE focuses on state government human resource issues, trends, practices, and policies. The NASPE 2013 Annual Meeting provides state personnel executives with the opportunity to meet with colleagues from around the country to share best practices and methodologies.

TimeLink will attend the NASPE 2013 Annual Meeting to educate state personnel executives on the latest innovations in enterprise workforce management (EWM). TimeLink will demonstrate how they help the world’s leading organizations control labor costs, mitigate compliance risks, streamline workforce management processes, and maximize workforce productivity. Their comprehensive solution set includes: Time and Attendance, Workforce Scheduling, Absence Management, Labor Planning, Workforce Center, and Analytics which can be implemented on-premise as TimeLink Enterprise Edition™, accessed in the cloud with TimeLink OnDemand Edition™, or made available anywhere with TimeLink Mobile Edition™.

TimeLink offers ideal solutions to help state personnel executives manage their most valuable resource – their employees. In a time of tighter government budgets, the need to streamline key business processes and improve workforce productivity is paramount.

About TimeLink

TimeLink provides enterprise workforce management software and data collection hardware solutions that help organizations across a wide-range of industries to more effectively plan, schedule, manage, and engage with their workforce. TimeLink delivers an integrated and open web solution set that includes: data collection, time and attendance, workforce scheduling, absence management, labor planning, employee self-service, and analytics – which can be implemented on-premise as TimeLink Enterprise Edition™, accessed in the cloud with TimeLink OnDemand Edition™ or made available anywhere with TimeLink Mobile Edition™. With these solutions, TimeLink helps organizations control labor costs, mitigate compliance risks, streamline workforce management processes, and maximize workforce productivity.

Originally from:  http://www.prweb.com/releases/2013/7/prweb10921346.htm.

timegenius ltdSummary: It’s very important to choose a reputable and experienced Company before you decide which clock in system to purchase, the wrong decision could prove very costly and time consuming, and there is a clock in system to suit every budget. Our facetime clock in system is designed and manufacured in the UK.  Please call if you would like know more or have any queries.

clocking in systems

Fingerprint time clock systems down under

Fingerprint Time Clock Systems Are On The Up Down Under.

Our Aussie cousins have found that payroll preparation is time consuming and errors cause unhappy employees, or costly loss for the employer. Fingerprint time clock systems will ensure accuracy and speed on payroll day.

Brisbane, QLD, Australia (PRWEB) July 08, 2013

shutterstock_22536877Aussie Time Clocks, the leading provider of Fingertec time management software in the Australia, has released the enhanced version of Fingertec’s time clock systems to provide support and integration capabilities with leading payroll processing systems such as MYOB®, MYOB EXO®, Unipay®, Attache® and ePayroll® along with other prominent payroll processing service providers.

It can be a daunting task for small and medium sized businesses to process their payroll manually. Dealing with large amounts of employee time and attendance data and compiling it into a format that can be used later for processing payroll is no easy task if done manually. Even after the employee hours data has been compiled, the payroll personnel has to manually calculate employee wages with each employee having a different pay scale making the whole process highly time consuming.

Dealing with payroll is a recurring requirement as the task has to be repeated at each pay-cycle. Businesses employing more than 10 employees can have rather tough time preparing an accurate and timely payroll as hourly employees can have varying degrees of pay-grad and overtime structure.

In addition to being a tedious and labour-intensive task, the whole process is fraught with human error resulting in overpayment or employee complaining about being shortchanged. Australian businesses now have the ability to do away with manual processing of employee payroll thanks to the export and integration capabilities offered by Fingertec timesheet software.

The newly introduced integration capabilities can help Australian small and medium sized businesses save valuable time and resources that were otherwise required for processing their payroll manually. The automation and the resultant elimination of human error can help reduce dependence on human capital, streamline the whole payroll management process, and save loads of revenues for local businesses.

MYOB®, along with Unipay®, Attache® and ePayroll®, are some of the most commonly used payroll processing systems in Australian workplaces. MYOB® provides a timesheet feature in its payroll system where the users can import timesheets in a number of formats. The tedious job of payroll now becomes a walk in the park by exporting pre-calculated timesheets from Fingertec time attendance clock system into the MYOB® Timesheet Export File doing away with all the manual data entry. Originally from : http://www.prweb.com/releases/2013/7/prweb10892995.htm.

Summary: Manual calculation of employee time and attendance hours can be improved, and the introduction of fingerprint time clock systems has proven through use over time, to provide results beyond most peoples expectations.

fingerprint clocking in systems

Biometric Time Clock Software

Our Biometric Time Clock Software Uses The Very Same Technology Chosen By The Israeli Government!

The National ID system chosen by Israel to replace citizens photographic ID cards, is about to start a two year pilot scheme, to test the biometric technology in the real world, and whether it will be accepted by ithe people, many of whom are perplexed by the idea that their biometric data will be held on a national database.  Biometric time clock software has readily been available to UK Companies for the accurate recording of employee attendance at work.

Story originally from Haaretz.com by Johnny Silver

ingersoll rand hand punchA 2009 ruling tasked the Ministry of the Interior with establishing a biometric identification system that will eventually replace the current picture ID system. The stated aim is to reduce cases of forgery and identity theft. The project has an initial two-year “pilot phase” in which citizens can participate voluntarily. The law is highly controversial here, drawing criticism from civil liberties organizations and security experts alike, who say the project is poorly managed and will lead to large-scale leaks and theft of personal data.

The pilot was hindered by numerous delays over the rising public outcry, several appeals to the Supreme Court and even a labor dispute. The pilot phase was originally set to begin in 2010; it was recently announced that the phase is now scheduled to start in two weeks. Over the next few days an ad campaign will try and convince citizens to hand over their biometric identification in exchange for a new, high-tech ID card.

The pilot phase will conclude by June 2015. The government then has the option to end the experiment and destroy the database – or order that all citizens be issued a national biometric ID. During the pilot phase, old ID cards will still be issued.

The existence of a preliminary pilot program itself came under criticism, with detractors saying that it was created to only to placate the opposition and that it lacks clearly defined goals.

What is a biometric ID?

Old, low-tech IDs contain easy-to-forge information: names, addresses and a unique ID number printed on a card along with a picture. A national database that links names to ID numbers exists, but law officers have no way to know if the card and the picture within are authentic. With a low-tech ID system, identity theft is relatively easy, especially in a world full of high-resolution digital cameras, image-manipulation software and home printers.

A biometric ID is notably harder to fake. The data it relies on is those physical traits that are unique to each person and difficult or impossible to change, such as fingerprints or retina scans. The two identifiers chosen in Israel are fingerprints and facial contour information that remains unchanged even if cosmetic changes are applied.

This is the first attempt to create a national database in Israel, but several biometric identification systems are already in place here. One is a fingerprint-ID system that allows jobs seekers to report to employment service offices without waiting in line. Another system is operated by the Airports Authority that enables card holders to skip passport control. Participation in both systems is voluntary. Many private employers also require biometric identification systems to control access to workplaces or as cheat-proof time clocks.

How will it work?

A person wishing to join the database can report to an office of the Population and Immigration Authority with a valid ID card, a passport or a travel document. A PIA officer will validate your identity with several computer-chosen questions drawn from the Interior Ministry’s databases. You will sign a release authorizing the PIA to collect and store biometric data. An electronic scanner will take fingerprints from two fingers and a specialized camera will scan faces for a personal “facial ID.”

The data will be stored in a specialized database, separate from the PIA’s databases, which will be operated by a separate agency. Law officers and others authorized to check biometric IDs will be equipped with portable terminals which won’t give them direct access to personal data – only allow to ascertain the identity of a card’s holder.

Will I have to carry such an ID?

Israeli law mandates that citizens carry their ID card with them at all times (in reality, the law is seldom enforced). When the pilot is completed, and if the initiative isn’t scrapped in this phase, the biometric ID will be the only type of ID issued.

Will my information be safe from theft?

Experts have expressed strong concern over the security of the new system, concern that mounted as time went by. They cite the state’s abysmal record in keeping private information safe, as well as multiple hiccups in the project’s creation. As the pilot phase draws nearer it becomes clear that two key requests for tender – one for the supply of an anti-forgery system, the other for the position of data security analyst – will not be filled in time.

Two organizations, whose appeals to the Supreme Court to scrap the project have been denied, have issued harsh statements on Tuesday. The Association for Civil Rights in Israel has said that keeping a database is not necessary for issuing biometric ID cards and warned about the “irreversible” implications of a leak from such a database. The ACRI has also warned that the database will become a data-gathering tool for the police.  More here..

timegenius ltdSummary: The fear over biometric ID systems is always a newsworthy topic.  The media I feel is responsible for whipping up a storm every time.  Our biometric time clock software has been around for years, and we use the same biometric hand scan terminal illustrated in the above story.  If you want accurate recording of employee attendance, without compromising your anyones privacy then please call us and we will be happy to give you a quotation and online demonstration.

biometric clocking in systems

Clock In Software In The Cloud

Yet Another Cloud Based Clock In Software Product Hits Our Screens

Do the people who believe this is the future of clock in software have their head in the clouds, or is it really as good as they say.

Salt Lake City, UT (PRWEB) July 03, 2013

shutterstock_80333083Captain Clock launched its new time tracking app and clock in software this year to help a staggering number of small businesses that are still supporting the Dunder Mifflin’s of the world. In a climate where cloud technology, bring your own device and “work anywhere” have become the norm, many small businesses still cling to manual, paper-based processes.

To date, the Microsoft Office template library contains over 20 unique templates of printable employee timesheet forms. And, even as late as October 2012, we see sophisticated institutions like UC Berkley finally announcing its move to an automated timekeeping system. Web-based time tracking solutions like Captain Clock simplify employee management, allowing employees to log time accurately from anywhere via laptop, desktop or mobile device. Time-restricted business owners and managers can set up employee schedules and export payroll reports in mere seconds.

“Captain Clock makes things easier. Each time they login in, employers land on a simple dashboard that gives them a snapshot of employee productivity. In an instant, they can know how many hours have been worked vs. scheduled, who’s been late recently, and if there are any pending time-off requests to deal with,” explained Andrew Miller, social media manager for Captain Clock.

There continue to be roadblocks to technology adoption, including price, user appeal and ease-of-use, but the increasingly rapid adoption of web marketing technologies by businesses of all sizes shows that adoption rates are slimming up.

We live in a web-based world, and in one form or another nearly all businesses have adopted mobile and cloud-related technology. It’s gotten to the point where employees are tweeting in commute for their employer—it only makes sense that they should log their hours from the same device,” says Miller.

Originally from :



timegenius ltdSummary: We’ve checked out a lot of cloud based products over the years, but I feel you just can’t beat a real world,  real time clock in software for peace of mind. It’s important that you stay in control of your employee  database, which after all contains a lot of sensitive information regarding your employees and your business.

 Clock in software is just one of the products constantly launched in supposedly new and better ways year after year.  At the end of the day, the tried and tested real world versions always win through and stay the course, and they won’t disappoint.  Clock in software is one business tool you must get right,  and in a world of  multiple choices it can be confusing, be sure to obtain the guidance of someone with the experience to lead you through the minefield of technology and propaganda out there.


clocking in systems

Flexible Employee Time And Attendance

Employee Time And Attendance That Is Accurate And Free Of Errors Was The Requirement For This Car Dealership – Did They Find A Solution To Fulfil Their Needs

timegenius ltdLike any business the car dealership sector has a common problem with effectively monitoring employee time and attendance.  Most of the dealerships use outdated antiquated systems, that are problematic and unsatisfactory.  Here is one such Company who decided to take the plunge and invest in a new more up to date system.

June 26, 2013 09:10 ET

shutterstock_79137499TORONTO, ONTARIO–(Marketwired – June 26, 2013) – Actual ID, the provider of simple to use applications for business owners with multiple locations to manage the “true identity” of people for time and attendance, announced today that London Honda has selected Actual ID’s Fingerscan Time Clock solution for use at its automotive dealership operation to manage employee time and attendance.

“At London Honda, we were impressed with the simplicity and flexibility of Actual ID’s time and attendance solution,” said M. Louise Curry, Systems Facilitator at London Honda. “We see Actual ID as a great fit for the unique needs of our automotive dealership. Their solution will help us in creating much more accurate and efficient processes for generating everything from weekly payroll reports to creating Records of Employment.”

Actual ID is purpose built to meet the time and attendance needs of the fast paced automotive dealership environment. The combination of leading edge biometric identification technology with Actual ID’s full featured time and attendance software enables automotive dealer networks to effectively manage both hourly and salaried employee with little to no maintenance.

“We are very excited about our work with Louise and the team at London Honda. Their experience with an older, manually intensive time and attendance and payroll administration process is not uncommon in dealership operations,” said Jeff Crews, General Manager at Actual ID. “Actual ID’s solution has been architected to specifically address the pain points we continue to see pervasively across the automotive dealership marketplace.”

Biometric identification is the most accurate way to manage employee time and attendance as it is unique to each employee and cannot be shared, lost or stolen. Implementing an Actual ID biometric time and attendance system will provide the following benefits immediately:

  • Eliminate “buddy punching” and time theft
  • Accurate storage of all time and attendance records for DOL/WSIB auditing requirements as well as wage and hour lawsuits
  • Significantly reduce manual calculation errors
  • Automate calculation of work times
  • Focus management on important business needs rather than administrative tasks (e.g. calculating time cards)

Actual ID’s time and attendance solutions are based on the #1 rated* biometric reader available today. Combined with very flexible software and dedicated live technical support, the solutions have proven to be very compelling offers for automotive dealership networks.

*Source: Minex

Originally from : http://www.marketwire.com/press-release/london-honda-selects-actual-id-fingerscan-time-clock-solution-time-attendance-1806059.htm


The benefits of updating your employee time and attendance system, by investing a modest amount of money and time will bring forth time and money saving rewards year after year. Can you afford not to invest in equipment that will increase your bottom line by stopping overpayment, due to payroll errors and time theft.

clocking in systems

Clocking Systems and Biometrics

Clocking Systems And Biometrics Are Made For Each Other – This Technology Is Tailor Made For The Monitoring Of Employee Attendance At Work

timegenius ltdEmployee time theft is a problem that can go unseen. Everyone knows it goes on, but how to stop it. Well one Company is aiming to bring a solution to the table. One that will benefit the employee as well as the employer, clocking systems may never be the same.

Amherst, New York (PRWEB) May 07, 2013

ENTERTECH SYSTEMS (http://www.entertechsystems.com ) is exhibiting the next generation of time and attendance biometric clocking systems and modules with Suprema (http://www.supremainc.com) at the 31st Annual APA Congress today, from May 7 to 11 at the Gaylord Texan Hotel and Convention Center in Grapevine, Texas in booth #516. The company will be showcasing “one touch” time and attendance systems that stop buddy punching and employee time theft – demonstrating to businesses at the show how they can protect their bottom line throughout their organization and across their multiple locations.

clocking systemsCommon ways that employee time theft is committed occurs through buddy punching – the practice of employees entering or stamping time cards, punch cards or passwords on behalf of another employee.

Time theft could also be committed, intentionally or unintentionally, through employee late arrivals or through lax tracking of sick and vacation days.

Traditional punch card clocking systems and even attendance sheets rely on the honor system of each and every employee adhering to the rules set out by management. With a biometric clocking system, only verified time that is tied to the true identity of the employee is recorded for administration and integrated for payroll processing.

“Biometric fingerprint and face recognition are at the cutting edge of the most accurate ways to collect employee time and attendance information as they are uniquely linked to each employee and cannot be shared, lost or stolen,” said Rob Douglas, CEO of ENTERTECH SYSTEMS. “With ENTERTECH SYSTEMS, businesses can now easily track employees’ time and attendance with just the touch of a finger through the number one algorithm in the market.”

Watch the following video to learn more about how businesses can benefit from biometric based time and attendance.


Originally from:  http://www.prweb.com/releases/2013/5/prweb10706912.htm



I’m really excited about this new offering from Entertech Systems, the rate at which clocking systems and biometrics have merged and complimented each other in the past few years has recharged the time and attendance systems industry, and put it back on the menu as a reliable option to ensure employees are paid fairly for their time.


clocking in systems


Clock In Machine Tradeup

A Clock In Machine Will Give You The Confidence That You’re Payroll Run Will Be Fast, Accurate And True.

timegenius ltdDo you get that nagging feeling when running your payroll that there might be errors in your employee’s pay packet, either you may be paying to little or to much. Todays clock in machine does not need regular oiling like the ones back in the day.  Times have changed, and the today’s new solid state software driven clock in machine is fast and accurate, giving you peace of mind that your not being cheated or unknowingly cheating your employee.

clock in machinePress release date: June 11, 2013

To help, the company turned to Lathem’s PayClock Online mobile application that allows workers to clock in and out on smart phones or tablets, with a GPS tracking feature that records exactly where employees are when they clock in and out.

“With PayClock Online’s GPS function, we know exactly when and where our employees are clocking in,” said Heidi Hintz, operations manager at Crime Prevention Agency ATL. “It makes us more available to focus on other areas of the business.”

In addition to eliminating the need to be at every work site checking up on their employees, managers can prepare payroll hours anytime, anywhere. PayClock Online saves time and money, too. “We don’t have to check in on our employees all the time anymore,” Hintz said. “PayClock Online does it for me. And it used to take me days to do payroll; now it takes only an hour.”

Crime Prevention Agency ATL is just one of the thousands of small businesses using Lathem’s PayClock Online mobile application.

“PayClock Online’s mobile application is the next evolution in time management,” said Lance Whipple, Lathem vice president, Sales and Marketing. “The market demands technology that meets the needs of today’s flexible and remote workforce. This solution simplifies time and attendance and saves businesses time and money.”

PayClock Online’s mobile features include:

Payroll processing at the manager’s convenience. With web-enabled devices, such as a computer, smartphone or tablet, companies can manage employee time and attendance from multiple locations, set up schedules, run reports and export timesheets to payroll software at their convenience.

Mapping and recording where and when employees are ‘on-the-clock’. Businesses can set up the option so that remote employees can clock in or out only if the employee’s smartphone has GPS location recording enabled.

Employees are empowered, by allowing them to check their time records and select reports to view anytime, without the need to contact HR personnel.

Managers can view their employee time cards, make edits, send messages and view totals, all on a smartphone, iPad or tablet.

Originally from : http://news.thomasnet.com/companystory/Small-Businesses-Better-Able-to-Manage-Remote-Field-Based-Employees-with-PayClock-Online-from-Lathem-20009912


Why not trade up your existing clock in machine for something that will speed up your payroll and add to your workforce management toolbox.  Even if you have one of the more modern software driven clock in machine systems, be sure to check out our range, you might be missing out on some great new feature.

clocking in systems

fingerprint clocking in systems

Fingerprint Clocking In Systems and The General Use Of Biometrics To Monitor Employees, Is Still Causing Controversy In The City

Employee Monitoring: McCague Borlack, Toronto Law Firm, Aims To Fingerprint Non-Lawyer Staff

fingerprint clocking in systemA group of legal secretaries at a Toronto corporate law firm is rebelling online against a plan that would see them fingerprinted when they come and go at work.

McCague Borlack LLP, a law firm that specializes in banking and insurance litigation, is planning to implement fingerprint reading technology at its offices this month, to address complaints about employees who were taking excessively long lunch breaks or cutting out early from work. The new system will not apply to the company’s lawyers, only its administrative staff.

Some people were abusing the system,” founding partner Howard Borlack told theToronto Star. “We had people taking two to three hours for lunch and we had no way of knowing. . . . Some people were complaining.”

He said the primary purpose of the new system was to improve building security, but being able to track workers is “a huge bonus.”

Employees of the firm have evidently launched a website, called Which Finger to Give to Bay Street, to protest the move.

“Life is good for the lawyers at the firm; their money keeps rolling in at $400/hr. Often at a higher rate! Their secretaries are not so lucky. Secretaries at this firm earn 20 times less than these fancy Bay Street Lawyers. And secretaries are treated with the following degrading contempt: a finger printing program!” the website states.

I suspect that the vast majority of workers will find forced fingerprinting by their employer to be offensive. Certainly, [I] suspect highly qualified legal secretaries won’t be rushing to come work at this firm now,” York University labour professor David Doorey wrote on his blog.

Doorey notes that fingerprinting workers could violate work contracts if those work contracts stipulate some measure of privacy. But he suggested legal recourse could be sparse for the employees.

Originally from : http://www.huffingtonpost.ca/2012/11/01/mccague-borlack-fingerprint-employees_n_2058258.html

As long as a small section of the workforce is prepared to take advantage and lengthen their lunch breaks at the expense of other more conscientious employees, there will be the need to monitor everyone, to ensure people are not abusing the system. It improves moral of the people who do come in on time and don’t leave early, to see such a technology like fingerprint clocking in systems, introduced into the workplace. Only the cheaters have anything to fear.

fingerprint clocking in systems

Clocking In Machines As Popular As Ever

Clocking In Machines are a tried and tested tool in the fight against employee lateness, and are proven to increase punctuality throughout the workforce.  If you thought employee clocking in was a thing of the past – then think again.

How Clocking In Machines Can Benefit Your Employees and Your Business

Clocking in machines

Technology has developed to a point which means that every second of our lives can be recorded and from a business perspective at least this is a positive development. The old notion that ‘time is money’  couldn’t be more true and the development and advancement of clocking in systems means that employees can all be accounted for at all times which is of huge benefit to your business.

The traditional signing in and out sheet has been a success for many years it was inefficient when it came to calculating exactly how many hours an employee works including extra work and time taken out for brakes. Modern clocking in machines are designed to ensure all hours spent in the office are recorded. This makes it easier for business owners and employers to ensure their staff are paid for the hours they work. Using the pen and paper system employees could easily decide to add extra working hours to their shifts; although this is a rarity it could be enough to send the books off kilter.

A modern clocking in machine also facilitates flexible working as the machines can be programmed to give access to people who should be on the premises. All employees can be issued with cards which the machine recognises and enter the building at any time and the security of the building is still secured as unauthorised personnel won’t have the facilities to enter. This means, if necessary for your company, employees can work overnight, start early or work late depending on what their job role includes.

Clocking in systems can also ensure that your employees work the hours they’re contracted to work. This means that instances of lateness and absence will be recorded and can be dealt with accordingly. Many companies have found that the installation of such systems has meant that employees are a lot less likely to turn up late or not at all. Your company may be efficient but without an efficient workforce you’ll get nowhere.   Originally from : http://joomladollars.com/how-clocking-in-machines-benefit-your-business/


The Amano Clipper clocking in machine pictured above, was a well engineered and reliable work horse that could be trusted to give years of service. Todays technology allows for more sophisticated technologically advanced systems, but they still do the same job whichever you choose, and that’s to encourage your employees to arrive and leave on time.

clocking in systems

Biometric attendance software

Time theft could be costing your Company a lot of money – Biometric recording of your employee’s attendance may be the answer…

Common ways that employee time theft is committed occurs through buddy punching – the practice of employees entering or stamping time cards, punch cards or passwords on behalf of another employee. Time theft could also be committed, intentionally or unintentionally, through employee late arrivals or through lax tracking of sick and vacation days.

Traditional punch card machines, time clocks and even attendance sheets rely on the honor system of each and every employee adhering to the rules set out by management. With a biometric time and attendance system, only verified time that is tied to the true identity of the employee is recorded for administration and integrated for payroll processing.

“Biometric fingerprint and face recognition are at the cutting edge of the most accurate ways to collect employee time and attendance information as they are uniquely linked to each employee and cannot be shared, lost or stolen,” said Rob Douglas, CEO of ENTERTECH SYSTEMS. “With ENTERTECH SYSTEMS, businesses can now easily track employees’ time and attendance with just the touch of a finger through the number one algorithm in the market.”

….More at Biometrics for Time and Attendance Showcased at APA Congress by Suprema … – PR Web (press release)



Biometrics come in many forms, facial recognition, hand geometry, fingerprint scanners – the correct introduction and education of how these systems work is important, if you are to overcome peoples natural reluctance and prejudices to have their biometric data held in a database.

For instance, when you explain to people that their fingerprint cannot be reproduced from the recorded data, anxiety surrounding the use of biometrics reduces substantially.

biometric clocking in systems

Cloud based time and attendance

Online cloud based time and attendance systems seem to be all the rage at the moment. This new release from MinuteHound uses biometric time clocks to ensure that the data collected is accurate and true – This system will be warmly welcomed by employers who suspect that time theft may be a problem within their business…

MinuteHound has released a new web based SaaS time clock featuring online time attendance. Now available, MinuteHound’s newest biometric time clock system, which features online time attendance software, is specially engineered to improve employee efficiency and attendance accountability on the job. Companies with many employees are now switching to the biometric time clock system that MinuteHound is offering.

absenteeismOnline time attendance software has many advantages over other traditional time clock systems, which use time cards or identification badges. Online time attendance software improves management’s efficiency. It equips owners and managers with the ability to schedule employees online, track payroll expenses and to prevent time clock errors from occurring.

Time theft, such as buddy punching, are problems associated with all businesses small to large. This has caused many companies to switch to a more secure time clock and attendance system, like the one MinuteHound now offers. Regardless of their location, owners and company managers can effortlessly track employees, create and change schedules, and produce payroll reports online with the time attendance software that is now available at MinuteHound.com….More at MinuteHound Releases New Web Time Clock Featuring Online Time Attendance – PR Web (press release)

Biometric time & attendance keeps an accurate count of all employees and their work hours. Right now, most employers use inaccurate methods to record worker time by having them sign a sheet of paper or logging in with a pin and password. These systems are based off an honor system, just hoping employees stay honest and don’t forget to clock-in and out. With MinuteHound’s biometric time & attendance, employees don’t get the chance to forget or cover for friends. Biometric time & attendance means employees have to scan their finger or thumb before recording time.

Fingerprints cannot be shared, and each employee has to be physically present in order to punch in and out….More at Biometric Time & Attendance- Prepare For Obama Care! Employee …



Cloud based software solutions for employee time attendance are certainly an interesting option.  Things to consider are access to the data in the event your chosen vendor’s servers fail, if your hard drive fails , as long as you have a good back up regime,  you can be up and running in no time.

But when your crucial payroll data is on someone else’s server, maybe in a different Country, on a different time zone, your at the mercy of their support good or bad.

Just make sure you choose a vendor with proven support who are prepared to go above an beyond the call of duty in the event of an emergency, get references and as many as possible before putting your business in their hands…

clocking in systems


Time Attendance at Yankee Candle

American firm the Yankee Candle Co have chosen local Company Facetime Ltd, as suppliers for their new time attendance system for their new national distribution centre.

Loyal staff and employees burnt the candle at both ends, in their attempt to hit the deadline for the move from their old Warehouse site at Almondsbury North Bristol, to their brand new  170,000 sq ft Warehouse.

Facetime Ltd have supplied and maintained time attendance systems for Yankee Candle for over 15 years at their old site in Almondsbury.

But,  Facetime did not win the new contract on loyalty alone, a tender was put out to several time attendance Companies and the equipment finally chosen was TimeNet offered by Facetime which beat the competition hands down on price and functionality.

Yankee Candle wanted a system that was affordable, and had the staying power and functionality to grow with the demands of this rapidly expanding American firm.

The TimeNet time and attendance solution was installed and commissioned in perfect time for the opening of the new Warehouse.

clocking in systems